Centralised records
Bring employee files, policies, onboarding and workplace documentation into one organised system.
HR compliance software UK
Better records.
Better records.
Stronger HR compliance.
HR SYSTEM helps UK businesses organise employee records, policies, attendance, leave, documents and audit history in one secure, structured platform.
Time and leave history
Maintain structured attendance, shift, lateness, absence and leave records.
Audit trails
Record important actions, approvals, changes and acknowledgements.
Controlled access
Limit access by company, role, responsibility and business need.
UK HR compliance
Build a reliable HR record system
HR SYSTEM supports the practical record-keeping and governance processes that UK employers manage every day.
Employee records
Maintain identity, role, department, manager, employment dates and workplace information.
Employment documents
Store contracts, forms, letters, supporting records and other authorised employee documentation.
Policies
Publish workplace policies, track versions and record employee acknowledgements.
Attendance records
Structure check-in, check-out, working-time, shift and lateness information.
Leave records
Record requests, leave categories, approvals, dates and authorised supporting notes.
Payroll preparation
Prepare structured attendance, leave and employee information for payroll workflows and integrations.
Approval history
Maintain records of who submitted, reviewed, approved or rejected workplace requests.
Role permissions
Restrict sensitive information to authorised HR, management and administrative users.
Retention workflows
Support defined retention periods, review dates, exports and secure deletion procedures.
Practical workflow
From policy to evidence
Turn everyday HR activity into structured, reviewable records instead of relying on disconnected spreadsheets and email chains.
Define
Create company policies, roles, document categories and approval responsibilities.
Distribute
Make approved information available to the correct employees, teams and managers.
Record
Capture acknowledgements, attendance, leave, onboarding and authorised changes.
Review
Export, audit and review records according to company procedures and legal requirements.
Data security
Protect access to sensitive HR information
HR SYSTEM is designed around company separation, secure connections, permission controls, backups and accountable access to employee information.
Encrypted connections
HTTPS helps protect information while travelling between
users and the service.
Company separation
Customer information should remain associated with the
correct company account.
Role-based access
Permissions can limit information according to role and
responsibility.
Regular backups
Backup and recovery procedures support operational
resilience.
Audit history
Important actions and changes can be recorded for review.
ISO-ready roadmap
Architecture is planned with structured security
governance in mind. HR SYSTEM is not currently claiming
ISO certification.
Company-specific AI controls
1
Approved sources
Answers should use documents and policies approved by
the customer.
2
Company separation
One company’s documents must not become another
company’s knowledge source.
3
Role permissions
Users should only receive information they are
authorised to access.
4
HR escalation
Sensitive, uncertain or exceptional matters can be
referred to authorised HR personnel.
5
Human review
Material employment decisions should not rely solely
on automated output.
AI HR compliance
AI support with company rules and human oversight
The planned AI HR Assistant will use the same approved knowledge base, access rules and escalation procedures across the HR SYSTEM web platform and mobile app.
AI responses can support employees and managers, but they do not replace professional legal advice or the employer’s responsibility for fair, lawful workplace decisions.
- Approved company documents
- Customer-defined AI instructions
- Policy source references
- Permission-based answers
- Escalation to authorised HR users
- Shared web and app governance
Future integrations
Prepare HR records for connected workflows
HR SYSTEM is being planned to connect structured HR records with services businesses already use.
HMRC and payroll
Prepare accurate employee, attendance and leave records for future payroll and HMRC-related workflows.
Microsoft
Future Microsoft integrations may support identity, productivity and workplace communication.
Google Workspace
Planned integrations may support identity, documents, calendars and workplace workflows.
Payroll platforms
Export or synchronise payroll-ready records without duplicating core employee data.
Versioned API
Future integrations will use authenticated, role-based and company-separated API endpoints.
Shared app backend
The HR SYSTEM app will use the same central data, permissions and business logic as the web platform.
Compliance FAQ
Frequently asked compliance questions
Clear answers about UK HR records, GDPR, audit trails, payroll preparation and AI HR.
Does HR SYSTEM guarantee legal compliance?
No software can guarantee that an employer is legally compliant. HR SYSTEM helps organisations structure records, policies, permissions and workflows, but each employer remains responsible for its legal obligations and professional advice.
How does HR SYSTEM support UK GDPR compliance?
HR SYSTEM is designed to support controlled access, company separation, retention procedures, audit history, privacy requests and structured employee records. The employer remains responsible for its lawful bases, notices and data-processing decisions.
Can HR SYSTEM store employment records?
Yes. HR SYSTEM is designed to organise authorised employee, onboarding, attendance, leave, document and policy records in one central platform.
Does HR SYSTEM support audit trails?
The platform is planned to record important actions, approvals, changes and acknowledgements so authorised users can review relevant activity.
Is HR SYSTEM ISO certified?
HR SYSTEM does not currently claim ISO certification. The architecture and future security roadmap are being planned with structured governance and ISO-ready practices in mind.
Can HR SYSTEM prepare records for payroll?
HR SYSTEM can help structure employee, attendance and leave information for payroll preparation. Final payroll calculations, filings and regulatory submissions remain the responsibility of the employer and its payroll provider.
How is AI HR compliance managed?
The AI HR Assistant is planned to use approved company-specific documents, customer instructions, permission rules, source references and escalation to authorised HR personnel.
Build more organised HR compliance workflows
Bring employee records, policies, attendance, leave, approvals and company knowledge into one modern HR system.