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About this Cookie Policy

This Cookie Policy explains the types of cookies and similar technologies that HR SYSTEM may use, why they are used and how users can manage available preferences.

The exact technologies used may change as HR SYSTEM develops platform, analytics, security, integration and payment functionality.

Where legally required, optional cookies should not be activated until the user has provided appropriate consent.

What are cookies?

Cookies are small text files or data records placed on a computer, mobile phone or other device when a user visits a website or uses an online service.

Cookies may allow a website or service provider to recognise a browser, maintain a secure session, remember preferences, prevent fraud or understand how a service is used.

Similar technologies may include local storage, pixels, tags, software identifiers, tokens and device storage.

How HR SYSTEM uses cookies

Cookies and similar technologies may be used to:

• deliver and secure the website;
• maintain authenticated account sessions;
• protect forms against spam and misuse;
• remember language or interface preferences;
• support secure Stripe payment sessions;
• detect potentially fraudulent activity;
• measure website and platform performance;
• understand errors and technical problems;
• improve navigation and user experience;
• support selected integrations; and
• provide optional marketing where permitted.

Necessary cookies

Necessary cookies are required for the operation, security or delivery of a service requested by the user.

They may support:

• website security;
• service availability;
• login and authenticated sessions;
• account access and role permissions;
• form and anti-spam protection;
• cookie preference storage;
• fraud prevention;
• subscription and payment sessions; and
• other essential technical functions.

Stripe payment cookies and technologies

HR SYSTEM uses Stripe as its payment solution and payment processor for subscriptions and other paid services.

When a customer opens or completes a Stripe payment flow, Stripe may place or access cookies and similar technologies necessary for secure payment processing.

Stripe may use these technologies to:

• create and maintain a secure payment session;
• authenticate a transaction;
• detect and prevent fraud;
• assess transaction risk;
• remember the progress of a payment process;
• support recurring subscription billing;
• comply with financial requirements;
• manage refunds or disputes; and
• protect Stripe, HR SYSTEM and customers.

Payment card details are submitted directly to Stripe. HR SYSTEM does not ordinarily store complete card numbers or card security codes.

Stripe controls its own payment infrastructure and may process information under Stripe’s privacy notice, terms and cookie practices.

Functional cookies

Functional cookies help remember optional choices or provide enhanced functionality.

They may remember:

• language selection;
• interface preferences;
• dashboard settings;
• accessibility choices;
• recently selected options; and
• other user-requested preferences.

Some features may work less effectively when functional cookies are disabled.

Analytics and performance cookies

Analytics cookies may help us understand how visitors and authorised users interact with HR SYSTEM.

Analytics information may include:

• pages or features visited;
• navigation paths;
• approximate visit duration;
• browser and device category;
• technical errors;
• page-loading performance; and
• aggregated usage trends.

Where consent is legally required, analytics cookies should only be activated after consent.

Marketing cookies

HR SYSTEM may in the future use marketing cookies or similar technologies to measure campaigns or provide relevant advertising.

Marketing cookies are not necessary for the core operation of HR SYSTEM and should only be used where an appropriate legal basis and required consent exist.

Declining marketing cookies should not prevent access to the general HR SYSTEM website.

Third-party technologies

Some cookies or similar technologies may be provided by third parties that support HR SYSTEM.

Third-party providers may change their technologies over time. Their own privacy and cookie information applies to technologies controlled directly by them.

Managing cookie preferences

Where a cookie preference tool is available, users may use it to accept, reject or change optional cookie categories.

Users may also control cookies through browser settings. Browser controls may allow users to:

• view stored cookies;
• delete existing cookies;
• block cookies from particular websites;
• block third-party cookies;
• clear data when the browser closes; or
• receive a notification before storage.

Restricting necessary cookies may affect security, login, preferences, subscriptions or Stripe payments.

Changing or withdrawing consent

Where processing relies on consent, users should be able to change or withdraw consent as easily as it was given.

Cookie duration and retention

Cookies may be:

• Session cookies, which normally expire when the browser session ends; or
• Persistent cookies, which remain for a defined period or until removed.

Duration depends on the function, security need, provider and service configuration.

Changes to this Cookie Policy

This Cookie Policy may be updated when technologies, suppliers, integrations, payment processes or legal requirements change.

The latest version will be published on this page with an updated revision date.

Contact HR SYSTEM

Questions about cookies, privacy or consent preferences may be sent to:

HR SYSTEM
Owned and operated by NFCPay Technologies
Email: support@hrsystem.co.uk
Website: hrsystem.co.uk

You may also use the HR SYSTEM contact page .