Centralise holiday requests
Employees submit leave through one structured workflow instead of using email, messages or paper forms.
Leave Management
Available now
Make holiday requests and leave approvals easier for everyone.
HR SYSTEM gives UK businesses one clear place to manage annual leave, holiday requests, manager approvals, absence records and team availability.
30-day free trial
No credit card required
Employee app included
Support included
Team availability
July 2026
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Approved leave
Pending request
SK
Sofia Khan
Annual leave request
Pending
From
16 Jul
To
17 Jul
Total
2 days
Decline
Approve
Holiday balance
17.5 days
Remaining this year
One shared calendar
See planned leave across teams
Clear approvals
Managers review requests quickly
Employee self-service
Submit requests from the employee app
Organised records
Leave and absence history in one place
Simpler leave management
Replace email chains and spreadsheets with a clear approval process.
Help employees understand their leave while giving managers the information they need before approving a request.
Review team availability
Managers can review planned leave and avoid approving too many people away from the same team.
Keep employees informed
Employees can see whether their request is pending, approved or declined without chasing HR.
Maintain accurate records
Keep holiday and absence information connected to each employee profile and workforce record.
Leave management features
Everything needed for a clearer holiday workflow.
RQ
Available now
Holiday Requests
Employees can submit annual leave requests with dates and supporting information.
AP
Available now
Manager Approvals
Authorised managers can approve or decline requests from one organised view.
CL
Available now
Leave Calendar
View approved and pending leave across teams, departments and workplaces.
BL
Available now
Leave Balances
Give employees and managers a clearer view of available and used holiday.
AB
Available now
Absence Records
Maintain absence information alongside the relevant employee and attendance records.
NT
Available now
Employee Notifications
Keep employees updated when a leave request is reviewed or its status changes.
RP
In development
Advanced Leave Reports
Expanded reporting will help businesses review leave patterns across teams and locations.
AI
Coming soon
AI Policy Guidance
Planned AI support will answer leave questions using approved company policies and escalation rules.
Manager approval workflow
Give managers the context needed to make faster decisions.
Review the employee, leave type, dates, duration and team availability before approving or declining a request.
- Pending requests in one queue
- Team availability before approval
- Clear status and request history
- Department and location context
- Employee notification after review
Pending requests
Manager review
3 pending
AM
Amelia Morgan
22–26 July · Annual leave
Pending
JD
James Davies
4 August · Personal leave
Pending
RK
Ravi Kumar
11–15 August · Annual leave
Pending
HR SYSTEM
09:14
Employee self-service
Request holiday
Available holiday
17.5 days
Holiday year ending 31 December
From
22 July 2026
To
26 July 2026
Total requested
3 working days
Recent request
8 July 2026
Approved · 1 day
Employee App included
Let employees manage holiday without contacting HR every time.
Employees can request leave, review balances, see request status and access other HR services from the HR SYSTEM Android app.
Submit holiday requests
Review leave balance
Track approval status
Receive notifications
Access company information
Ask the Employee AI Assistant
View Android App
iPhone app · Coming soon
AI leave guidance
In development
Answer employee leave questions using your own company policies.
The planned AI HR Assistant will use company-approved holiday rules, absence policies, documents and access permissions.
How much holiday do I have remaining this year?
Employee AI Assistant
Your current HR SYSTEM balance shows 17.5 days remaining. Requests remain subject to manager approval and your company’s holiday policy.
Source: Employee leave balance · Company Holiday Policy
Leave Management FAQ
Common questions about holiday and leave software.
What is leave management software?
Leave management software helps businesses organise employee holiday requests, manager approvals, leave balances, absence records and team availability.
Can employees request holiday from the mobile app?
Yes. Employees can submit holiday requests and review their request status through the HR SYSTEM Android employee app. iPhone support is coming soon.
Can managers approve or decline requests?
Yes. Authorised managers can review pending leave requests and approve or decline them.
Can employees see their remaining holiday?
HR SYSTEM can show employees and authorised managers the available and used leave recorded for the employee.
Can we manage leave across multiple locations?
Yes. HR SYSTEM supports departments and locations, helping businesses organise leave across different teams and workplaces.
Does HR SYSTEM include absence records?
Yes. Leave and absence information can be maintained alongside the relevant employee and attendance records.
Will AI automatically approve holiday requests?
No. Planned AI features will provide policy guidance and useful context. Approval decisions remain with authorised managers or HR.
Can we try Leave Management before paying?
Yes. HR SYSTEM offers a 30-day free trial with no credit card required.
Simplify holiday management
Give employees and managers a clearer leave process.
Start your free 30-day trial or contact our sales team to discuss leave management for your organisation.